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Request for Proposals #01-19 “Stun Gun” Technology

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1. Submission of Proposals and Pricing will be through electronic means only through LaMATS e-Auction and Bidding Services/EASiBUY:
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City of Walker, Louisiana

Advertisement for (Request for Proposals #01-19 “Stun Gun” Technology)

The City of Walker, Louisiana, a municipality and political subdivision of the State of Louisiana, is seeking proposals to purchase advanced, non-lethal weaponry for public safety purposes in the form of hand-gripped devices that discharge electricity/voltage to stun or to temporarily disable suspects/detainees or those to be apprehended.

Proposal Info:

  • The technology sought includes, but is not limited to:
    • Devices commonly referred to as “stun guns” including TASER Brand, whether perceived as being for offensive or defensive purposes
    • Devices capable of propelling one or more electrodes in succession and/or which do not propel electrodes at all
    • Devices designed to subdue a human subject at a distance and/or designed to subdue a human subject within close contact with a police officer
    • Available training and consultation in the use of the devices
    • Extended warranties on product, parts and accessories
  • The City’s 24-member police department desires to standardize the department to the selected devise/technology and seeks a multi-year term contract where it can make future purchases as the need may arise.
  • Dependable technology, product safety and technical support from the vendor will be the most important factors in determining an award. Other than affordability, price will not be the most important factor in making this public safety decision. A proposer must illustrate that its pricing is in conformity with pricing offered to other law enforcement agencies around the country. Any vendor may offer its standard “packages” and pricing it offers regionally or nationwide.

    Proposals:

    • Proposals will be submitted electronically only in the proposal format to be designated, to the solicitation administrator—LaMATS e-Auction and Bidding Services/EASiBUY—no later than October 8, 2019 at 3:00 p.m. Proposers must register at https://lamats.eauctionservices.com to submit proposals and to access all terms, conditions and specifications. Proposals will be opened and read thereafter at the City of Walker, 10136 Florida Blvd, Walker LA 70785. Only the names of the proposers and the names of the submitting representative will be read. Proposers are not required to be present. Thereafter the city will evaluate the proposals in due course and reserves the right to conduct in-person interviews of vendor representatives regarding product and offerings. The city reserves the right to cancel this solicitation at any time before or after receipt of proposals

    Timeline:

    • The projected timeline of events is as follows:
      • September 10 — Electronic Publication of RFP
      • October 8, 2019 — Proposals Due by 3:00 PM CDT

    Contract

    • The city intends to contract with the proposer deemed to best meet the city’s desire for advanced, proven, dependable, non-lethal offensive/defensive electrode devices that are effective, and which satisfies expectations of safety of police officers, suspects/detainees and the public at large. Proposers will submit their standard contracts which outline all terms and conditions, warranties and pricing structures for individual units or for the purchase of quantities, service after the sale and training. The city shall be given the opportunity to purchase for one lump sum price an entire package with warranties offered. If a proposer offers a lease-purchase or payment plan option, the proposer may propose same. The city, in its sole discretion, will determine if a proposers financing option complies with state law and with its financial policies.

    Joint Use Contract:

    • The successful vendor may be given the opportunity to sell its products to other similarly situated local government police forces in compliance with Louisiana Revised Statutes Title 33, the Local Services Law, without necessity of additional bids. The joint use of contracts is voluntary on the part of government and vendors. Any joint use of a successful contract will be monitored/administered by the Louisiana Municipal Advisory and Technical Services Bureau to ensure legal compliance of subsequent sales. Purchases and/or quantities cannot be guaranteed under a joint-use contract.

    Administrative Fees:

    • The successful vendor paid by the city or by a joint user of the contract is responsible for paying an administrative fee to LaMATS/EASiBUY e-Auction Services of 2% ($20 per $1000) of the total sales price paid. A proposal may, but is not required, to add 2% to the total price bid of its offered product to offset the administrative fee.

    Questions and Clarifications:

    • Questions and/or requests for clarification of specifications or requirements are to be in written form and emailed to the attention of Dee-dee Ockman deedee.ockman@walker-la.gov and must be received in sufficient time to consider and answer prior to the proposal due date.

    GENERAL CONDITIONS FOR BIDDERS – PLEASE READ CAREFULLY

    • 1. Pursuant to LA R.S 38:2212.1, any manufacturer’s preference in this solicitation is descriptive, but non-restrictive, and is used only to indicate minimum requirement for desired type, grade and quality unless otherwise specified.
    • 2. Proposers shall submit bids only on the electronic forms/templates accessible online after registration.
    • 3. Literature, brochures, and other related paperwork attached to the bid should be identified with the name of the bidder and bid item number.
    • 4. The contract issued may contemplate a fixed escalation provision Bids based on specifications which are subject to a recognized escalation index shall be legal and valid for product at the discretion of the city.
    • 5. All representations made in a proposal are considered binding. Notice of acceptance furnished to a successful pre-qualifier based on an initial, opening price bid may result in a binding contract without further action by either party.
    • 6. The city is exempt from all sales taxes. A sales-tax exempt form will be furnished by the end-user if requested.
    • 7. Evidence of agency, corporate, or partnership authority shall be required to prequalify for submission of bids. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:
      • (a) The signature on the bid is that of any corporate officer listed on the most current annual report on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the Secretary of State.
      • (b) The signature on the bid is that of an authorized representative of the corporation, partnership, or other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate principle, or other documents indicating authority which are acceptable to the public entity.
      • © The corporation, partnership, or other legal entity has filed in the appropriate records of the Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such document on file with the Secretary of State shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.
    • 8. Any modifications of plans and specifications will be made through an addendum. No addendum shall be issued within seventy-two (72) hours of the bid opening, excluding weekends and legal holidays without the extension of the bid opening date but re-advertising will not be required. The addendum shall be transmitted by any one of the following methods: 1) Email to registered bidders; and 2) electronic posting to https://lamats.eauctionservices.com/.
      *9. Any bidder that is found listed on the Federal Government’s System for Award Management (SAM) website, at www.sam.gov/portal/sam , under the advanced search feature for Excluded Parties List System (EPLS), shall automatically be rejected for the award of this bid, by Category and/or in its entirety. This applies to any portion of the bid that is a procurement funded by FTA.

    EASiBuy BIDDER TERMS AND CONDITIONS

    EASiBuy LLC (“EASi”) does not verify or validate any buyer information provided or representations made by users on the Solution, and makes no warranty of any kind to you concerning any buyer offerings using the Solution. You acknowledge EASi, its employees, agents and partners make no warranty of any kind, either express or implied, regarding the quality, accuracy or validity of any data and information available on the Solution, or residing or passing through its network, other than information and data that is provided directly to you from EASi. You further acknowledge any agreement entered into by you as the supplier of goods or services from a participating buyer is an agreement solely with such buyer, and EASi is in no way a party to or responsible for the performance of such agreement. Therefore: 1) EASi DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, RELATING TO ANY TRANSACTION ENTERED INTO BETWEEN A PARTICIPATING PERSON OR ENTITY AND A SUPPLIER, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR INTENDED USE, AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS; AND 2) EASi FURTHER DISCLAIMS ALL WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, CONCERNING INFORMATION SUPPLIED, OR REPRESENTATIONS MADE, BY ANY BUYER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OR REPRESENTATION RELATING TO PRODUCT SUITABILITY, SPECIFICATIONS, OR REQUESTED AVAILABILITY, OR THE TRUTHFULNESS OR ACCURACY OF ANY OTHER INFORMATION OR REPRESENTATION MADE OR SUPPLIED BY A BUYER OR ANY OTHER SUPPLIER INVOLVED IN THIS AGREEMENT.
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    READ THIS AGREEMENT (“AGREEMENT”) CAREFULLY BEFORE AGREEING. BY AGREEING, YOU WILL BE PERMITTED TO UTILIZE THE EASIBUY LLC (“EASI”) INTERNET-BASED STRATEGIC SOURCING SOLUTION (“SOLUTION”) FOR THE PURPOSE OF PARTICIPATING IN THIS ONE-TIME, ON-LINE BIDDING EVENT. YOU WILL BE ALLOWED TO RECEIVE REQUESTS FOR INFORMATION AND QUOTATIONS AND TO SUBMIT BIDS AND PROPOSALS NECESSARY IN PARTICIPATING IN THE ONLINE BIDDING EVENT. SHOULD YOU CHOOSE NOT TO AGREE TO THIS AGREEMENT PRIOR TO THE ON-LINE BIDDING EVENT, YOU WILL BE DENIED ACCESS TO THE SOLUTION AND THE BIDDING EVENT.
    1. Utilization. You are granted a one-time, non-transferable, non-exclusive right to access the Solution through EASiBuy website by the use of a password(s) and/or access code(s) for the purpose of participating in a specific electronic online bid auction event. Any subsequent rights to access the Solution will require you to accept a new “Supplier Agreement Terms and Conditions”. EASi reserves the right to terminate your access to the Solution or any of its services at any time, if EASi shall determine, in its sole discretion, that you have violated any term(s) of this Agreement with respect to your access to and use of the Solution. In the event of such termination, EASi shall notify you immediately.
    2. Responsibilities of the Parties. Subject to the terms and conditions of this Agreement, EASi will make available to you, electronic access and use of the Solution for you to participate in a one-time, online bidding event. EASi will also provide such other assistance in the way of customer support and service as are set forth below. It is solely your responsibility when using the Solution to comply with all applicable local, state and federal statutes, ordinances, regulations, and policies governing the sales of goods or services by your company. EASi shall have no responsibility for ensuring sales of goods or services using the Solution will comply with such laws, ordinances, regulations, or policies. The Supplier, in using the system, has the responsibility for the sale including, but not limited to, the following:
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    • Participating in any Pre-bid Conference(s)
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    3. Conduit Services Only. The Solution provides only an Internet conduit through which the following may take place: (a) you may communicate the availability of your goods and services to potential buyers, (b) potential buyers may communicate their procurement needs to you and © you may respond to requests for quotations, bids or proposals in online bidding events. You will be entitled only to respond to requests of potential buyers for quotations, bids or proposals if you have accepted the terms and conditions of the Supplier Agreement. EASi makes no representation of any kind concerning the reputation, reliability or any other matter concerning participating buyers. EASi recommends you conduct your own inquiries concerning the qualifications and reputation of buyers, and you must look only to the buyers with whom you choose to transact business for performance of any agreements with them.
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    Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of two (2%) percent to EASi for all transactions conducted with the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract.
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    Construction Contracts: The Transaction Fee will be charged to your Preferred Transaction Fee Payment Method upon award of contract.
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    12. Disclosures. You acknowledge by using the Solution, you agree to provide EASi accurate and complete information regarding (a) any agreement entered into by you with a participating buyer through or as a result of any online bidding event conducted through the Solution; (b) the final price agreed upon between you and the participating buyer with respect to the product or service sold to such buyer, and © the date payment (whether a payment in full or a partial or installment payment) is delivered to you by any buyer pursuant to any agreement entered into by you with a participating buyer through or as a result of any online bidding event conducted through the Solution. You understand and acknowledge you are to provide this information to EASi immediately upon becoming aware of such information and EASi relies upon your delivery of such information for the calculation and payment of its fees as set forth in Section 11.
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