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Family Community Christian School
TERM BID FOOD CONTRACT, BID #:07172019
Bids will be received by Family Community Christian School for the Term Bid Contract #07172019 for Frozen Meats, Fruits, Vegetables, Canned Foods, Bakery, Pasta, Milk and Dairy Products, and Miscellaneous, All Purpose Cleaning Supplies, Paper and Plastic Products.
The Term Bid Food Contract will be for the period of August 1, 2019 through July 31, 2020, by an Electronic Reverse Auction Bid Process on Wednesday,
July 17, 2019 July 24, 2019 (per Addendum #1), at 10:30 AM and ending 11:30 AM or until bidding ceases in accordance with the bid specifications and procedures. Responses and Bids will be accepted electronically through LaMATS e-Auction Services (EASiBUY). To submit bids and documents electronically, Vendors are required to register at https://lamats.eauctionservices.com.
Specification Responses must be submitted and uploaded at https://lamats.eauctionservices.com after registration on or before
Tuesday, July 2, 2019 Thursday, July 18, 2019 (per Addendum #1) no later than 4:00 PM. Any responses with pricing or received after the time specified may be rejected. DO NOT SUBMIT BID PRICING WITH YOUR SPECIFICATIONS PACKAGE.
PRE_BID HAS BEEN CANCELLED per Addendum #2.)
A Prebid Conference will be held on -Thursday, June 27, 2019 Tuesday, July 2, 2019 (per Addendum #1), 10:00 AM CDT, at Family Community Christian School, 2023 Highway 15 – Winnsboro, LA 71295 for all Suppliers to obtain additional information and responses to any questions regarding the bid specifications and the bid process. This is not a mandatory Prebid Conference however, we invite Vendors attend.
Any Electronic Reverse Auction Bid and Specification Response Package, which fails to conform to the essential requirements of the specifications, shall be rejected. In discretionary cases, the Family Community Christian School shall be the determining entity if the specifications meet all the requirements. Electronic Bid and Specification Response Packages must be answered completely for the exact quantities as requested per package size per the specifications. In the event supplier submits an alternate package size the responding Supplier must submit the alternate package size on the work sheets provided in the bid specifications.
Sales Taxes and federal excise tax are not to be included in the bid price.
Elizabeth Rigdon, Principal Publication Date(s):
June 10, 2019
June 17, 2019
EASiBuy BIDDER TERMS AND CONDITIONS
EASiBuy LLC (“EASi”) does not verify or validate any buyer information provided or representations made by users on the Solution, and makes no warranty of any kind to you concerning any buyer offerings using the Solution. You acknowledge EASi, its employees, agents and partners make no warranty of any kind, either express or implied, regarding the quality, accuracy or validity of any data and information available on the Solution, or residing or passing through its network, other than information and data that is provided directly to you from EASi. You further acknowledge any agreement entered into by you as the supplier of goods or services from a participating buyer is an agreement solely with such buyer, and EASi is in no way a party to or responsible for the performance of such agreement. Therefore: 1) EASi DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, RELATING TO ANY TRANSACTION ENTERED INTO BETWEEN A PARTICIPATING PERSON OR ENTITY AND A SUPPLIER, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR INTENDED USE, AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS; AND 2) EASi FURTHER DISCLAIMS ALL WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, CONCERNING INFORMATION SUPPLIED, OR REPRESENTATIONS MADE, BY ANY BUYER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OR REPRESENTATION RELATING TO PRODUCT SUITABILITY, SPECIFICATIONS, OR REQUESTED AVAILABILITY, OR THE TRUTHFULNESS OR ACCURACY OF ANY OTHER INFORMATION OR REPRESENTATION MADE OR SUPPLIED BY A BUYER OR ANY OTHER SUPPLIER INVOLVED IN THIS AGREEMENT.
BY YOUR AGREEMENT BELOW, AND BY SUBSEQUENTLY USING THE SOLUTION, YOU AGREE TO COMPLY WITH ALL TERMS AND CONDITIONS SET FORTH BELOW AND WITH ALL INSTRUCTIONS FOR USE POSTED ON THE SOLUTION.
READ THIS AGREEMENT (“AGREEMENT”) CAREFULLY BEFORE AGREEING. BY AGREEING, YOU WILL BE PERMITTED TO UTILIZE THE EASIBUY LLC (“EASI”) INTERNET-BASED STRATEGIC SOURCING SOLUTION (“SOLUTION”) FOR THE PURPOSE OF PARTICIPATING IN THIS ONE-TIME, ON-LINE BIDDING EVENT. YOU WILL BE ALLOWED TO RECEIVE REQUESTS FOR INFORMATION AND QUOTATIONS AND TO SUBMIT BIDS AND PROPOSALS NECESSARY IN PARTICIPATING IN THE ONLINE BIDDING EVENT. SHOULD YOU CHOOSE NOT TO AGREE TO THIS AGREEMENT PRIOR TO THE ON-LINE BIDDING EVENT, YOU WILL BE DENIED ACCESS TO THE SOLUTION AND THE BIDDING EVENT.
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2. Responsibilities of the Parties. Subject to the terms and conditions of this Agreement, EASi will make available to you, electronic access and use of the Solution for you to participate in a one-time, online bidding event. EASi will also provide such other assistance in the way of customer support and service as are set forth below. It is solely your responsibility when using the Solution to comply with all applicable local, state and federal statutes, ordinances, regulations, and policies governing the sales of goods or services by your company. EASi shall have no responsibility for ensuring sales of goods or services using the Solution will comply with such laws, ordinances, regulations, or policies. The Supplier, in using the system, has the responsibility for the sale including, but not limited to, the following:
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- Selecting appropriate procurement opportunities to participate
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- Participating in any Pre-bid Conference(s) and telephonic tutorial for suppliers prior to an electronic event
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- Clarifying bidding processes and timelines
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Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of three (3%) percent to EASi for all transactions conducted with the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract.
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Term Purchase Contracts: For term or ongoing purchases, the Transaction Fee will be charged to your Preferred Transaction Fee Payment Method on the fifteenth of each month.
Construction Contracts: The Transaction Fee will be charged to your Preferred Transaction Fee Payment Method upon award of contract.
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21. Non-Circumvention. You agree you will not, directly or indirectly, take any action with the Buyer or any other Suppliers involved in this specific event which circumvents or attempts to circumvent the intent or purpose of this Agreement. Further, you agree that once (1) you have agreed to the terms and conditions contained herein and 2) electronically viewed or received a specific request for quotations from a buyer through the Solution, you will not, directly or indirectly, enter into any agreement related to such specific request for quotations with such buyer outside the Solution or in any manner such as paper or verbal bids which would result in your failure to pay to EASi the fee set out in Section 11 hereof. You agree to maintain confidentiality between the Buyer, your company and its representatives and EASi regarding the submission of quotations and subsequent pricing before and during the online bidding event.
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23. Partial Enforceability. If any provision of this Agreement, or the application of any provision to any person, entity or circumstance shall be held invalid, illegal or unenforceable, then the remainder of this Agreement, or the application of that provision to persons, entities or circumstances other than those with respect to which it is held invalid, illegal or unenforceable, shall not be affected thereby.
24. Entire Agreement. This Agreement represents the entire agreement of the parties hereto with respect to the subject matter hereof and supersedes all prior or contemporaneous written or oral agreements, negotiations, correspondence, undertakings and communications between such parties representing such subject matter.
25. No Consequential Damages. Except as prohibited by law, each party hereto waives any right it may have to claim or recover any special, exemplary, punitive or consequential (including business interruption), or any damages other than, or in addition to, actual damages.
26. Headings. The headings in this Agreement have been included solely for ease of reference and shall not be considered in the interpretation or construction of this Agreement.
BY CHECKING THE “AGREE” BOX ON THE FORM PROVIDED YOUR ACKNOWLEDGEMENT THAT YOU HAVE READ AND FULLY UNDERSTAND THE FOREGOING AND AGREE TO ABIDE BY ITS TERMS AND CONDITIONS IN THEIR ENTIRETY.
I understand that if “I Do Not Accept” the terms listed in this Agreement or if I do not respond to this Agreement, EASi cannot allow me or my company to participate in the online bid.
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