THIS REQUEST FOR PROPOSAL HAS BEEN CANCELLED

1. Review the Notice to Proposers listed below.
2. The Notice to Proposers document can be downloaded by registering (See Vendor Response Section to get started & download the document)
3. Registration is Required To Submit a Bid & Proposal (See Vendor Response Section to get started and submit response) NO COST TO REGISTER AND SUBMIT A BID AND PROPOSAL (Awarded Vendor will be responsible for paying an electronic processing fee as outlined in the Notice to Proposers)

h2. Benjamin Franklin High School Football/Soccer Field
SPORTS FIELD ELECTRICAL UPGRADE PROJECT
REQUEST FOR PROPOSALS

h3. NOTICE TO PROPOSERS AND OPENING OF PROPOSALS

* This solicitation is not a Public Works Project solicitation. Proposals shall be submitted only on the forms or in the format provided herein and shall be evaluated by representatives of Benjamin Franklin Charter High School according the criteria established herein.

  • Proposals to complete the work shall be submitted through the appointed online electronic platform only. Proposers are required to electronically submit documentation and verify proper state licensing with their proposals.
  • Proposals must be submitted through LaMATS e-Auction Services (EASiBUY). In order to prequalify to submit bids electronically, registration at www.lamats.net/bidding and/or https://lamats.eauctionservice.com/login is required. Registration and submission of proposals electronically is at no cost.
  • The awarded bidder(s) will be required to pay an electronic processing/administrative fee as described below. For any questions about this process, contact Frank Jackson at fjackson@eauctionservices.com or (769)798-6803.

Registration to Submit a Bid & Proposal is required to be completed by October 31, 2018. Bid and proposals will be submitted no later than 10:30 a.m. on October 31, 2018 November 7, 2018 per Addendum #1. A pre-bid site visit is mandatory for all proposers. Unless an alternative date is scheduled by a proposer, the regular pre-bid site visit will be October 23rd at 2:00 p.m. Upon the close of acceptance of proposals, the names and status of proposers will be publicly read by Benjamin Franklin High School at 11:00 a.m., October 31, 2018, November 7, 2018 per Addendum #1 at the school’s main office located at: 2001 Leon C. Simon Drive, New Orleans, LA 70122.

GENERAL SCOPE OF WORK

  • The purpose of the contract is to hire a Louisiana licensed electrical contractor to complete an electrical upgrade to the school’s football/soccer field to accommodate the future installation of lighting and other future components to be decided. The work will include, but is not limited to, the extension of underground electrical conduit and wiring from Entergy’s electric supply source approximately 30 yards to the areas on the playing field where lighting poles are expected to be placed. The work may also include installation of a step-down transformer, receptacle boxes at pole installation sites, electrical components and connectivity of service.
  • The work does not include the installation or erection of electrical poles, lighting/lighting fixtures or connectivity from poles to the terminus of contractor’s receptacles. If determined necessary, the contractor shall be responsible for final connectivity to energize the lighting or any other future components installed. The contractor is responsible for identifying, and assisting with, securing all necessary permits, as well as identifying, locating, avoiding or mitigating any underground obstructions. The following additional description of the work required is provided:
  • A. Additional Work Responsibilities
    • (1) The future lighting contractor shall be responsible for providing the equipment and installation of a complete and operational system commencing from the secondary side of the service transformer and terminating at the safety disconnect within the electrical enclosure, 10’ above grade, on each lighting pole
    • (2) The electrical contractor shall coordinate the transformer and switchgear locations, as well as identifying the voltage and phase of the service, with the local power company and the Owner’s representative before any equipment is installed.
  • B. Electric Power Requirements for Sports Lighting Equipment:
    • Electric power: 480 Volt, 3 Phase
  • C. Maximum total voltage drop:
    • Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage.

CHANGES/ADDENDUMS

  • Contractors shall address all concerns or questions during the pre-bid site visit.
  • If necessary, the pre-bid meeting concerns or questions will be incorporated into an addendum and will be published.
  • Potential contractors should come prepared to take photos, draw sketches, take notes and to otherwise document what they observe and ascertain during the pre-bid meeting.
  • Thereafter, a proposer’s representative may make additional visits to the site upon appointment prior to proposal submission.
  • A sports lighting industry representative will be available at the pre-bid meeting to clarify any questions regarding LED sports lighting requirements as it pertains to the electrical contractor’s responsibilities.

PROPOSALS

  • With their proposals, proposers shall submit drawings and/or illustrations showing where their work will commence and end, the paths all underground conduit will follow, and the location of (if applicable) of where all transformers, breakers, boxes, outlets, receptacles, and any other appurtenance are to be placed. Upon completion of the project, the contractor shall provide “as built” drawings for future reference by the school.
  • The proposal should itemize all items and materials, including quantities, to be installed. The number of workers to be assigned to the job, and their classifications should be provided. The types of equipment required to complete the job should be listed.
  • The proposal should generally outline the construction process to be employed and how many days it will take to complete the job once commenced.
    Benjamin Franklin High School is responsible for and will solely evaluate all proposals to determine an award, if any, and to pay for the contracted services provided. The school reserves the right to cancel the solicitation if it determines the proposals submitted are not in the best interests of the school.

PRICING

  • Contractors must submit one “turnkey” price for construction, materials and labor, including the cost to obtain permits and for any sub-contractors necessary to complete the job. The school reserves the right to request best and final offers from any contractor it deems capable of receiving the award.

CONTRACT

  • Contractors should submit with their proposals their standard contract agreement offered to commercial end-users. The school will consider the contract but reserves the right to negotiate changes or alterations to the contract in any manner that is consistent with the terms, conditions and specifications comprising this solicitation.
  • Unless provided otherwise, all contractors shall warrant their workmanship for a period of three years. Contractors shall, provide and assign to the school, all manufacturer warranties on all components incorporated into their work, which shall be a minimum of five (5) years on any component exceeding $1000.00 in cost (unless specifically waived or reduced by the school). The contractor shall agree to serve as the point of contact and as the servicing agent for any warranty claim or warranty work. In evaluating proposals, the school may take into consideration the contractors inability to provide the requested warranties or warranty service.
  • Prior to executing a contract, the school shall determine whether or not a performance bond will be required. If it is determined that a performance bond is required, then the proposer will be allowed to add 3% to their total price bid.

Additional Contract Terms and Conditions may include:

  • A. Initial site inspection: The contractor shall be presumed to have made a reasonable inspection of the premises prior to the time of bidding and shall be held responsible for all information available through such inspection. The contractor shall immediately upon discovery, bring to the attention of the owner any conflicts that may occur among the various provisions of the specifications and plans. The owner shall resolve such conflicts and shall be responsible for any costs reasonably incurred by the contractor due to such conflict. Failure of the contractor to bring conflicts or exceptions to the attention of the owner shall allow the owner to require any change deemed necessary before acceptance by the owner.
  • B. Insurance Requirements:
    • 1. Contractor’s and Subcontractor’s Insurance: The contractor shall not commence work under this contract until he has obtained all the insurance required under this paragraph and such insurance has been approved by the owner, nor shall the contractor allow any subcontractor to commence work on his sub-contract until the insurance required of the subcontract has been so obtained and approved.
    • 2. Workman’s Compensation Insurance: The contractor shall procure and shall maintain during the life of the contract, Workman’s Compensation Insurance and Death Liability Insurance for all of the employees engaged in work on the project under the contract, and in case any such work is sublet, the contractor shall require the subcontractor similarly to provide Workman’s Compensation Insurance and Death Liability Insurance for all of the latter’s employees engaged in such work unless such employees engaged in hazardous work on the project under his contract are not protected under Workman’s Compensation Statute, the contractor shall provide and shall cause each subcontractor to provide adequate employer’s general liability insurance for the protection of such of his employees not otherwise protected.
    • 3. Contractor’s Public Liability and Property Damage Insurance: The contractor shall procure and shall maintain during the life of this contract, Contractor’s Public Liability Insurance in an amount not less than $500,000 for injuries, including accidental death to any one person and subject to the same limit for each person in an amount not less than $500,000 on account of one accident, the Contractor’s Property Damage Insurance in an amount not less than $100,000 each occurrence and aggregate.
    • 4. Subcontractor’s Public Liability and Property Damage Insurance: The contractor shall require each of his subcontractors to procure and to maintain during the life of his subcontract, Subcontractor’s Public Liability and Property Damage Insurance of the type specified in subparagraph 3 hereof in the amount specified.
    • 5. Automobile Public and Property Damage Insurance: The contractor shall require each of his subcontractors to procure and to maintain during the life of his subcontract, Automobile Public Liability Insurance in an amount not less than $500,000 single limit for injuries, including accidental death and property damage. Insurance for automobiles shall include: the contractor’s owned automobiles and trucks, hired automobiles and trucks, and automobiles and trucks not owned by the contractor.
  • C. Bonding: The successful contractor shall furnish a performance bond or cashier’s check in an amount equal to one hundred percent (100%) of the contract as security for the faithful performance of this contract, and a labor and material payment bond in an amount of one hundred percent (100%), or in the penal sum not greater than that prescribed by state, territory, or local law, as security for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract. The bonds shall be written by a surety licensed to do business in the locale in which the work is being performed and shall be satisfactory to the owner.
    • The successful contractor shall, upon completion of the project, protect the owner against defective materials or faulty workmanship for a period of two (2) years. The contractor, at the owner’s request, shall furnish a maintenance bond for the above outlined maintenance term. This bond shall be in an amount not to exceed one hundred percent (100%) of the contract price.
  • D. Codes, Permits and Licenses: All work shall comply with the applicable rules of the National Electrical Code, the National Electrical Safety Code, the National Fire Codes, (published by the National Fire Protection Association), state and local codes and ordinances, and the terms and conditions of the services of the electrical utility, as well as any other authorities that may have lawful jurisdiction pertaining to the work specified. None of the terms or provisions of this specification shall be construed as waiving any of the rules, regulations or requirements of these authorities. The contractor shall procure all necessary permits or licenses to carry out his work, and shall pay the lawful fee therefore, as well as for any inspection fee or the cost of a certificate of approval.

In any instance where these specifications call for materials for construction of a better quality or larger size than required by the codes, the provisions of these specifications shall take precedence. The codes shall govern in the case of direct conflict between the codes and the plans and the specifications.

EVALUATION OF PROPOSALS

  • Benjamin Franklin High School reserves the right to negotiate final prices and configurations with those proposers most likely to be in a position to be awarded the contract, including the negotiation of best and final offers. It is the school’s intent to award the work to the contractor who scores the highest points in the areas of: responsibility; dependability; knowledge of how the project should be completed; appropriate licensing; warranties and lowest overall cost.

ELECTRONIC PROCESSING AND ADMINISTRATIVE FEE

  • There shall be a 2% electronic processing and administrative fee payable by the contractor awarded the project based on the contractor’s final bid price. All proposers must take the electronic processing and administrative fee into consideration when providing price bids. Under no circumstances will a proposer be allowed to add or “tack” the electronic processing and administrative fee onto their final bid. Total price bid to be considered includes the electronic processing and administrative fee. The electronic processing and administrative fee is payable directly to EASiBuy at ATTN: LaMATS Purchasing Services, 700 North Tenth Street, Baton Rouge, LA 70802, by check, money order or cashier’s check within five (5) days of contract award. Failure to pay the fee will result in delay of the project or withholding of fees.

ADDENDA AND INTERPRETATIONS

  • No interpretation of the meaning of the specifications or contract documents will be made orally to any Proposer. Every request for such interpretation should be in writing and emailed to Paul Holmes, LaMATS Procurement Consultant, paul@lamats.net. To be given consideration, such requests must be received sufficiently prior to the date fixed for the opening of proposals to permit distribution of response to all proposers. Proposers shall not contact Benjamin Franklin High School personnel directly in regard to the solicitation. All questions must be directed through Francoise McHugh, Grants Administrator, Francoise McHugh fmchugh@bfhsla.org.
  • All technical questions regarding registration, submittal of bids and use of the electronic bid platform shall be directed to Frank Jackson, EASiBUY, fjackson@eauctionservices.com.

SUPPLIER FEE

Please note that by agreeing to these terms and conditions, you will be obligated to pay a transaction fee to EASiBuy LLC on purchases made through the resulting contract. Please read the terms and conditions provided carefully before proceeding.

EASiBuy BIDDER TERMS AND CONDITIONS

EASiBuy LLC (“EASi”) does not verify or validate any buyer information provided or representations made by users on the Solution, and makes no warranty of any kind to you concerning any buyer offerings using the Solution. You acknowledge EASi, its employees, agents and partners make no warranty of any kind, either express or implied, regarding the quality, accuracy or validity of any data and information available on the Solution, or residing or passing through its network, other than information and data that is provided directly to you from EASi. You further acknowledge any agreement entered into by you as the supplier of goods or services from a participating buyer is an agreement solely with such buyer, and EASi is in no way a party to or responsible for the performance of such agreement. Therefore: 1) EASi DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, RELATING TO ANY TRANSACTION ENTERED INTO BETWEEN A PARTICIPATING PERSON OR ENTITY AND A SUPPLIER, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR INTENDED USE, AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS; AND 2) EASi FURTHER DISCLAIMS ALL WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, CONCERNING INFORMATION SUPPLIED, OR REPRESENTATIONS MADE, BY ANY BUYER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OR REPRESENTATION RELATING TO PRODUCT SUITABILITY, SPECIFICATIONS, OR REQUESTED AVAILABILITY, OR THE TRUTHFULNESS OR ACCURACY OF ANY OTHER INFORMATION OR REPRESENTATION MADE OR SUPPLIED BY A BUYER OR ANY OTHER SUPPLIER INVOLVED IN THIS AGREEMENT.

BY YOUR AGREEMENT BELOW, AND BY SUBSEQUENTLY USING THE SOLUTION, YOU AGREE TO COMPLY WITH ALL TERMS AND CONDITIONS SET FORTH BELOW AND WITH ALL INSTRUCTIONS FOR USE POSTED ON THE SOLUTION.

READ THIS AGREEMENT (“AGREEMENT”) CAREFULLY BEFORE AGREEING. BY AGREEING, YOU WILL BE PERMITTED TO UTILIZE THE EASIBUY LLC (“EASI”) INTERNET-BASED STRATEGIC SOURCING SOLUTION (“SOLUTION”) FOR THE PURPOSE OF PARTCIPATING IN THIS ONE-TIME, ON-LINE BIDDING EVENT. YOU WILL BE ALLOWED TO RECEIVE REQUESTS FOR INFORMATION AND QUOTATIONS AND TO SUBMIT BIDS AND PROPOSALS NECESSARY IN PARTICIPATING IN THE ONLINE BIDDING EVENT. SHOULD YOU CHOOSE NOT TO AGREE TO THIS AGREEMENT PRIOR TO THE ON-LINE BIDDING EVENT, YOU WILL BE DENIED ACCESS TO THE SOLUTION AND THE BIDDING EVENT.

1. Utilization. You are granted a one-time, non-transferable, non-exclusive right to access the Solution through EASiBuy website by the use of a password(s) and/or access code(s) for the purpose of participating in a specific electronic online bid auction event. Any subsequent rights to access the Solution will require you to accept a new “Supplier Agreement Terms and Conditions”. EASi reserves the right to terminate your access to the Solution or any of its services at any time, if EASi shall determine, in its sole discretion, that you have violated any term(s) of this Agreement with respect to your access to and use of the Solution. In the event of such termination, EASi shall notify you immediately.

2. Responsibilities of the Parties. Subject to the terms and conditions of this Agreement, EASi will make available to you electronic access and use of the Solution for you to participate in a one-time, online bidding event. EASi will also provide such other assistance in the way of customer support and service as are set forth below. It is solely your responsibility when using the Solution to comply with all applicable local, state and federal statutes, ordinances, regulations, and policies governing the sales of goods or services by your company. EASi shall have no responsibility for ensuring sales of goods or services using the Solution will comply with such laws, ordinances, regulations, or policies. The Supplier, in using the system, has the responsibility for the sale including, but not limited to, the following:

  • Accepting the terms and conditions of this agreement as contained in the Bid Package not less than 3 business days in advance of a scheduled event
  • Selecting appropriate procurement opportunities to participate
  • Preparing and assuring the completeness of any bids, quotes or proposals
  • Submitting any bids, quotes or proposals electronically within the buyer established deadlines
  • Maintaining with the Buyer, the security and the integrity of the bid procurement process
  • Participating in any Pre-bid Conference(s) and telephonic tutorial for suppliers prior to an electronic event
  • Compliance with all applicable legal requirements
  • Establishing and adhering to the terms and conditions of buyer contracts
  • Assuring proper authorization to enter into a contract and the proper administration of any resulting contract

As a supplier, you also acknowledge that EASi’s responsibilities are, but not limited to, the following:

  • Clarifying bidding processes and timelines
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  • Participating in any Pre-bid Conference(s)
  • Conducting the electronic bid event and providing help desk support during the event
  • Publishing appropriate results to the users and obtaining feedback from participants

3. Conduit Services Only. The Solution provides only an Internet conduit through which the following may take place: ( a ) you may communicate the availability of your goods and services to potential buyers, ( b ) potential buyers may communicate their procurement needs to you and ( c ) you may respond to requests for quotations, bids or proposals in online bidding events. You will be entitled only to respond to requests of potential buyers for quotations, bids or proposals if you have accepted the terms and conditions of the Supplier Agreement. EASi makes no representation of any kind concerning the reputation, reliability or any other matter concerning participating buyers. EASi recommends you conduct your own inquiries concerning the qualifications and reputation of buyers, and you must look only to the buyers with whom you choose to transact business for performance of any agreements with them.

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Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of zero and a half (2%) percent of the total bid price to EASi for all transactions conducted with the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract.

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Construction Contracts: The Transaction Fee will be charged to your Preferred Transaction Fee Payment Method upon award of contract.

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I understand that if “I Do Not Accept” the terms listed in this Agreement or if I do not respond to this Agreement, EASi cannot allow me or my company to participate in the online bid.-

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