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Assumption Parish Recreation District #2 Drainage Project

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Assumption Parish Recreation District #2 (APRD #2) Drainage Project -- Request for Proposals ra.easibuy.com/events/2432


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SUMMARY 

The Assumption Parish Recreation District No. 2 (APRD #2) located in Pierre Part, LA (unincorporated), seeks proposals to construct drainage as specified in this solicitation.  The construction site is at the Veterans Park in Pierre Part, Assumption Parish, Louisiana.  This is a small public works project funded through a Land and Water Conservation Fund Grant.     

PARK LOCATION

2862 LA 70, Pierre Part, LA, LA 70339.

SCOPE OF WORK  

The Contractor will layout and construct drainage as specified and detailed herein through DDC Engineers, Baton Rouge, LA.   

EXAMINATION OF DOCUMENTS AND SITE 

Before submitting a Proposal it is recommended that each Proposer (a) examine the RFP Documents and Drainage Plans thoroughly; (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress, performance or furnishing of the Work; (c) familiarize themselves with and consider federal, state and local Laws and Regulations that may in any manner affect cost, progress, performance or furnishing of the Work; (d) study and carefully correlate Proposer’s observations with the RFP Documents, and (e) notify the RFP Administrators of all conflicts, errors or discrepancies in the RFP Documents. 

RFP ADMINISTRATION 

The representative of the APRD #2 is Beryl Gomez, Secretary/Treasurer, Assumption Parish Recreation District No. 2, (225) 921-1873, alle@atvci.net.

The RFP Administrator is Paul Holmes, LACPC (Baton Rouge), (225) 678-6107 (Bus. Cell), lacpc@lamats.net.  

EVALUATION CRITERIA 

This RFP is not a “lowest price wins” bid.  The Contractor will be a licensed and responsible contractor judged the most capable of completing the project within a defined budget, within a reasonable timeframe and in in a quality, workmanship manner.  Please see the Evaluation Criteria (below). 

PROPOSAL REQUIREMENTS 

Proposals are to be submitted in the format provided herein including any pricing and specification forms included, along with any other documentation that must be signed.  (See Proposal Form and Pricing Forms attached.) 

SUBMISSION OF PROPOSALS  

The submission of proposals will be through electronic means only.  Proposers must register at https://lamats.eauctionservices.com (LACPC/EASiBUY Bid Platform) to access the full RFP specifications and to submit proposals electronically.  Proposals are due by 3:00 pm. on Friday, June 30, Thursday, July 6, 2023. Reasonable accommodation, including allowing hand delivery of proposals, can be arranged by contacting Paul Holmes, lacpc@lamats.net. 

FEDERAL GRANT INFORMATION 

Where Federal funds are used for a project a contractor must comply with those certain federal requirements as detailed in the specifications. 

DISADVANTAGED BUSINESS ENTERPRISES (DBEs) 

This solicitation is open to minority-owned, women-owned and other disadvantaged enterprises as defined by federal law.  DBEs are encouraged to respond, and the RFP Administrators may specifically reach out to DBEs to encourage them to submit proposals.  Where appropriate or required, additional points for being a qualified DBE may be awarded during the contractor evaluation process.  

ELECTRONIC ADMINISTRATION/SEVICES FEE

An electronic administration fee will be paid by the winning proposer in the amount of $400.00 upon completion and submission of the final executed contract. The electronic fee may be waived (or delayed) in advance of proposals submission on behalf of a particular proposer upon a showing of significant burden to the proposer. There is no fee to register, to access RFP documents, or to submit a proposal electronically. The electronic administration fee is only paid by the proposer contracted to complete the project and is payable to the LACPC Cooperative Purchasing Joint Commission Administrator: LaMATS, 6767 Perkins Rd., Baton Rouge, LA 70808. Where bid security is required, the bid security will not be returned until the Electronic Administration Fee is paid. Please note that the foregoing requirement is provided for in the RFP Document and is deemed acknowledged upon submission of a proposal. 

ATTACHMENTS AND SCHEDULES 

The complete Proposal shall consist of:

  1. Proposal Form
  2. Pricing Form (Materials and Labor)
  3. Non-collusion affidavit
  4. Acknowledgment of LWCF Federal Requirements 
  5. Acknowledgment (if applicable) of “Buy American Provisions”
  6. Acknowledgment (if applicable) of "Fair Labor Standards Act"
  7. Certification of Non-Debarment (and registration at https://sam.gov) or affidavit of non-debarment (if applicable)
  8. Other Federal Grant Procurement Standards (where applicable)    
  9. Bid Bond or Security (Cashier's Check) 
  10. Acknowledgment of retention of original signed documents submitted electronically and use of electronically scanned documents as originals. 
The following forms and information are deemed to have been received, reviewed and accepted when downloaded or accessed online:  

  1. APRD #2 Protest Process
  2. RFP Document 
  3. DDC Drainage Plans D1.1
  4. DDC Drainage Plans D1.2
  5. DDC Drainage Plans D1.3
  6. DDC Drainage Design D1.4
  7. DDC Drainage Design D1.5
  8. Performance and Payment Bond Form
  9. Acknowledgment of Electronic Administrative/Services Fee  

MODIFICATION AND WITHDRAWAL OF BIDS 

Bids may be modified or withdrawn by a Proposer at any time by accessing or deleting their electronic submission prior to the proposal deadline. Withdrawal of a Proposal will not prejudice the rights of a Proposer to submit a new Proposal prior to the Proposal submission deadline.  After expiration of the period for receiving Proposals, no Proposal may be withdrawn, modified, or explained except as provided for herein. 

BID SECURITY

A Bid Bond or Bid Security in the form of a cashier's check representing 5% of the proposed price is required for this project.  Proposers shall complete and return an original copy of their Bid Bond or Cashier's Check with their proposal.  Thereafter, a proposer capable of receiving the award will be notified to deliver the original Bid Bond or Cashier's Check within 5 business days.

PERFORMANCE AND PAYMENT BONDS 

When a successful Proposer delivers the executed Agreement to the Owner, it shall be accompanied by the required performance and payment Bond(s). 

NOTE OF INTENT TO AWARD & DISCUSSIONS/NEGOTIATIONS 

A proposer shall not alter or counteroffer in their Proposal unless in response to an Addendum allowed by APRD #2.  A submitted Proposal is deemed binding as submitted, however, APRD #2 reserves the right to enter discussions and/or negotiations with any proposer deemed capable of receiving an award after Notice of Intent to Award is Posted.  Negotiation of better terms or conditions, or favorable clarification of offerings may result in a proposer’s evaluation score being raised.  Any negotiated or clarified terms, conditions or offers must be reduced to writing and shall become part of the resulting contract.

COMPLETION TIME 

The Bidder shall agree to fully complete the contract within the allocated consecutive calendar days as negotiated between owner and contractor, subject to such extensions as may be granted and that this construction time will start on the date specified in the written “Notice to Proceed” from the Owner. The bidder shall indicate the number of Calendar days needed on the Proposal Form. 

LIQUIDATED DAMAGES 

Unless waived, the Contractor shall agree to pay as Liquidated Damages the amount of One Hundred ($100.00) for each consecutive calendar day for which the work is not complete, beginning with the first day beyond the completion date stated on the “Notice to Proceed”. 

CONTRACT SIGNING

Upon completion of discussions and/or negotiations (if held) an unsigned corresponding Agreement will be forwarded to the successful proposer who shall sign and deliver to the OWNER the required number of counterparts of the Agreement and Contract Documents and the required Bonds.  Lack of good faith bargaining or willful failure to sign a resulting contract that complies in all material respects with the RFP terms and conditions within fourteen (14) days of receipt shall serve as grounds to cause the forfeiture of the Bid Bond. 

EVALUATION CRITERIA  

Technical Evaluation (Worth 50 points) 

1. Background, References and Experience--15 
2. Approach and Methodology--30  
3. Federal DBEs (or Hudson/Veterans & Small Entrepreneurship Programs) -- 5 
Cost Evaluation (Worth 50 points)

TIMELINE (Subject to Changes)

June 14, 2023--Notice to DBEs & Posting on Assumption Parish Website
June 14, 2023--Online Publication (and in Journal of Record)
July 1, 2023--Deadline for Contractor Questions 
July 3, 2023--Answers to Contractor's Questions, Final Addendums and Final Document Forms to be Posted 
July 10, 2023--Proposal Submission Deadline

Proposers are encouraged to be prepared, but to not submit proposals, prior to June 28, June 2023, as the RFP and the RFP timeline may be supplemented or amended.   
July 6, 2023 -- Proposal Submission Deadline

ADDENDUMS (Will be Posted Below) 

#1 -- Drainage LAYOUT PLANS D1.1 through D5.5 has posted. 
#2 -- Addendum #2 extends the proposal submission deadline until 2:30 pm on July 6, 2023. Please download Addendum #2 below.